the kmm procurement process
Commencement
Let’s get your project off on the correct foot! What can you and your team expect?
Project and Team Member Introductions - we want to know you and you to know who we are. We strive to keep everything streamlined and efficient. Clear communication is a “must” from the word “Go”, so we will establish all our communication flows.
Developing Your Project Schedule - in our ever changing world, we want to be out in the front of everything and ahead of the game to meet the project deadlines.
On Our End - we are setting up your FF&E and OS&E needs in our software for quick, organized and accurate information relayed to you throughout the process.
Development
If you weren’t already involved with KMM Design for the design portion of your project, this is where we receive your floor plans from your designers and work through your FF&E and OS&E needs. As KMM Design is a Brand-Approved Designer for globally recognized brands like Marriott, Radisson, Choice, IHG, Accor and others, we have a strong sense of what you need. As part of the KMM family are designers, we “speak the language” and will work through the details your plans call for, identify any challenges we may foresee and start working on solutions.
During this stage, you can expect:
Quantity Matrix
Comparative Cost Analysis across vendors
Budgets
formation
At this stage, your project is well underway. We have networked with many vendors across the globe - from bespoke FF&E to earth-friendly and sustainable OS&E, we help find what you are looking for. A lot of activity is happening at this point, so you can expect:
Once you approve items, we will be gathering Purchase Orders.
Being the Point of Contact for vendors and manufacturers to help facilitate questions, concerns, and any needs.
Working with the design team and FF&E manufacturers on receiving material and finish samples, confirming shop drawings for pre-production and making sure everything stays on track.
If we are not acting as your purchasing agent, we will help your Accounts Payable with order purchasing.
As your orders are underway, we’ll be checking in with manufacturers for updates and any other order statuses throughout and sending you reports.
Gathering all literatures on your orders - whether it is installing instructions for your install team, to producing your Specification Book with any manuals, care/maintenance information, and warranty information.
We will reconcile your orders as they are delivered, and address any issues that may arise.
Our goal is to manage all the moving parts and to streamline the process for our clients.
The wrap-up
Just because everything is delivered and installed, it doesn’t mean we are done. We are going to make sure that any issues are resolved. If you have used us as a purchasing agent, all accounting is wrapped up, accounts closed, and all documentation is with your office. We are going to ensure there are no remaining questions about your Specification Book. Lastly, even if we were not your purchasing agent, you will still receive a purchase summary for your project.